Board Meeting Notes

February 2025

1.  Attendance:

  • 6/7 board members present; a quorum was achieved.

2. Approval of January Minutes:

  • Minor corrections made (spelling and attendance).

  • Approved unanimously.

3.  Finance Report:

  • Business account: $83,000 (includes $40,000 from Carmel Grant); savings account: $39,000.

  • Clarified membership fees' placement in accounts.

  • Endowment fund is being built, possibly with Eli Lilly shares in the future.

  • $12,000 in the rainy day account.

4.  Concert Recap:

  • Black History Month concert with Angela Brown and Jim Butz was a success.

  • Change to rehearsal schedule worked well due to weather.

  • Contract review regarding rehearsal space with Palladium.

5.  Grant Update:

  • Carmel Grant received $100 less than expected, allocated for production and admin costs.

  • Other grants submitted to Penrod Society, Allen Whitehall Clowes, and others.

6.  Conductor's Corner:

  • Surveys sent out with positive response.

  • Plans for participation in Naturalization Ceremony.

  • Searching for replacement soloist for next February’s concert.

7.  Concerto Competition:

  • 7 applicants, winner Jasmine Choi (flute), announced on social media.

8.  Bylaws:

  • Amendments made and stored in Dropbox.

  • Legal review suggested

9. Committee Discussion:

  • A document listing committee categories is being produced.

  • Planning to assign committee chairs next month.

10. Program Book:

  • Correction of a name in the program.

  • Discussion on program notes and audience engagement.

11. Handbook for Band and Board Members:

  • In review.

12. Collection of Fees and Contract:

  • Discussion on handling unpaid fees, with some suggestions for alternatives.

13. Marketing:

  • Exploring partnerships with local businesses for discounts and sponsorships.

  • Evan suggests using local businesses to promote concerts.

14. Squarespace and PayPal:

  • Clarified donation and fee processes.

  • Tim and Linda will meet with a banker to explore other payment methods (e.g., Zelle).

15. Sponsors for Upcoming Concerts:

  • Small sponsors secured, more outreach planned for future concerts.

  • Dance studios being approached for sponsorships.

16. Instrument Fund:

  • Discussion on purchasing a professional field drum and new music file cabinets.

  • Quotes to be obtained for drum purchase.

The meeting adjourned at 7:36 PM.